Privacy Policy
Privacy Protection
To effectively manage and fulfill its mission and activities, Chiots Nordiques may collect and process certain personal information. Generally, "personal information" refers to any data that can be used to identify an individual. This includes, but is not limited to, your name, email address, and date of birth.The notion of "personal information" typically excludes your business contact details such as job titles, business addresses, and phone numbers. If an individual uses personal contact information as business contact information, Chiots Nordiques considers such data non-personal information.
Our commitment
At Chiots Nordiques, we prioritize the protection of your privacy and are committed to:
● Managing the use of personal information collected from its members, partners, and donors in compliance with the standards outlined in the Act Respecting Access to Documents Held by Public Bodies and the Protection of Personal Information, R.S.Q., c. A-2.1 (Access Act);
● Collecting only the personal information necessary to carry out our mission and activities;
● Ensuring personal information is not used or disclosed for purposes other than those for which it was collected, unless explicit consent is given by the individual concerned.
● Remaining available to address any questions and concerns about the personal information collected by Chiots Nordiques.
What personal information do we collect?
Chiots Nordiques is committed to collecting only the personal information that is strictly necessary for its activities.
This information may include, as applicable:
● Your contact details, such as email and postal addresses and phone numbers.
● Other personal information or data relevant to our activities.
● In some cases, your comments, suggestions, opinions, and preferences.
At the time of collection, Chiots Nordiques will inform you of the purposes for which your personal information is required.
How do we protect the personal information collected?
Chiots Nordiques is committed to implementing appropriate security measures to protect the personal information it holds. These measures include:
● Physical measures: Locked cabinets and secure storage for physical records.
● Technological measures: Password protection, encryption, and other secure digital protocols.
Anyone authorized to access personal information is obligated to respect its confidentiality.
Who has access to the personal information collected?
The personal information collected by Chiots Nordiques is only accessible to individuals who require it to perform their duties. It is disclosed solely for the purposes for which it was collected.
How long is the personal information retained?
Chiots Nordiques retains personal information only for as long as necessary to fulfill the intended purposes. Once this period has passed, personal information is securely destroyed or anonymized.
How can you access your personal information?
Chiots Nordiques ensures that the personal information it holds is as accurate, complete, and up-to-date as required for the purposes for which it was collected.
Subject to the exceptions provided for in the Access Act, you have the right to:
● Access the personal information you have provided.
● Request updates, modifications, or deletion of your personal information.
To exercise these rights, please send an email to: info@chiotsnordiques.com.
When making a donation, Chiots Nordiques collects personal information through its "Donate" web pages and for donations made by mail.
Chiots Nordiques collects this information to:
● Track donations;
● To provide acknowledgments, issue tax receipts, etc.;
● To communicate with donors;
● To solicit support;
● To send invitations to special events;
● To share updates or items of interest on the Chiots Nordiques website.
Chiots Nordiques typically communicates with its donors by creating mailing lists.
If you prefer not to have your personal information included on these lists, please contact us at: info@chiotsnordiques.com
Every email sent by Chiots Nordiques includes an option to remove yourself from electronic mailing lists.
Chiots Nordiques' website may contain links to external websites. Please note Chiots Nordiques is not responsible for the privacy practices or content of these websites.
For more information about how Chiots Nordiques protects your personal information, or to exercise your rights, please contact Daphnée Veilleux-Lemieux, our Privacy Officer.
Email: daphnee@chiotsnordiques.com
Last update: January 25, 2025.
